Folders - Guest Access and Access Restrictions (Admins)

This page contains information available only to Admins or Sub-admins. For information available to regular users in the Files tab, please visit the Files Tab (Users) section.

Allow Guest Access

(Business/Corporate subscriptions only)

Guest Access allows an Admin, Super User, or Sub-admin (in a managed workspace) to create an area for non-users (guests) to upload and/or download files without setting them up as a user. Possible uses of this feature include:

• A location-specific "FileDrop" for receiving files from non-users.
• A public file repository for sharing documents without requiring a login.
• A time-limited area for sharing and/or receiving files that automatically disables access on a certain date.

A Guest Access is created within a folder in any workspace except the Home workspace (which is visible to Admins only). To create a Guest Access area, navigate to where the folder resides (or create one with the Create Folder button), roll over the Actions menu and select Add Guest Access. This will open a window that will allow you to enter the information and preferences for creating your Guest Access area. Information regarding these functions and features can be found here:

• Managing Guest Access

Note: Folders within Guest Access areas are not visible to guests. If you wish to make the information within another folder available to non-users, you must create another Guest Access area in that folder.

Once created, the folder will display a globe icon to Admins, Super Users and Sub-admins, indicating a Guest Access area has been created within that folder. Deleting a Guest Access area can be done by going to the Actions menu to the right a folder and selecting Edit Guest Access or from the Manage > Guest Access area.

Access Restrictions

Access Restrictions allows an Admin, Super User, or Sub-admin (in a managed workspace) to restrict access to specific folders within a workspace. This is accomplished by clicking the Actions menu to the right of a folder and selecting Add Access Restrictions.

You are then presented with the Restrict Folder Access window which gives you two options: 

• ALLOW ALL EXCEPT These Users
• ONLY ALLOW These Users

By selecting "ALLOW ALL EXCEPT These Users", any names added to the list will be prevented from accessing this folder (which will be completely hidden from them). Any new users added to the workspace will have access to this folder by default, unless also added to the list.

Selecting "ONLY ALLOW These Users" will allow the folder to be accessed ONLY by the people on the list. All others – including new people added to the workspace – will not have access.

Once set, the folder will display a lock icon to Admins, Super Users and Sub-admins, indicating an Access Restriction set on that folder. Deleting an Access Restriction can be done by going to the Actions menu to the right a folder and selecting Edit Access Restrictions and then selecting "Remove Restrictions".