File Preview

You can preview PDF, GIF, JPG, and PNG files directly on the site, without first having to download the file.

The File Preview Icon

When a preview is available for a file, an “eye” icon will appear to the right of the document name. If it is blue, the preview has been created for the entire file. If the icon is grey, the preview is still being generated and will turn blue when it has finished. If it is red, a preview cannot be created for this particular file.

If the icon is orange, a preview of the first five pages has been created. If you hover over the icon a message will appear, providing a link that will finish generating the complete preview. The icon will turn blue when finished. Clicking the icon to view the first five pages will also initiate a complete preview conversion, though some pages may not be viewable until the process is complete. 

View Your File Without Downloading

The Preview window will display a lower-resolution version of your file, allowing you to view the contents of the file prior to downloading.

You can adjust the viewing options of your preview. The magnifying glass icons located at the top-right of the preview window will zoom in and out when clicked. The rotate icon will rotate the preview clockwise 90 degrees.

If a document contains more than one page (such as a PDF) text will appear at the top center of the preview showing which page you are on out of the total number of pages. Up and down arrows will allow you to navigate between the pages (or you can use the scroll bar on the right side of the preview).

File Actions

File Actions are available in the upper-right corner of the Preview window. Clicking the File Actions menu will allow you to select from a range of actions for which you have permission.

Preview Comments

You can add comments to the file you're previewing two different ways. You can enter text directly in the Comment field and click Add Comment. You can also double-click on the preview image and enter text at that location. When doing this, a comment icon will appear at the position you double-clicked, indicating the comment applies to that location. Clicking the icon will open the comment thread. The thread will also appear in the Comments column on the right side of the window. See below for more info.