File Preview

You can preview PDF, DOC/DOCX, RTF, TXT, GIF, JPG, and PNG files directly on the site, without first having to download the file.

 

The File Preview Icon

When a preview is available for a file, an “eye” icon will appear to the right of the document name. If it is blue, the preview has been created for the entire file. If the icon is grey, the preview is still being generated and will turn blue when it has finished. If the icon does not change from blue to grey within a few minutes, the preview conversion encountered an error and is unable to preview that particular file.

On multi-page docs such as PDFs, if a file has more than five pages, only the first five will initially be converted for preview. Scrolling down will initiate conversion of additional pages until scrolling reaches the end of the document.

 

View Your File Without Downloading

The Preview window will display a lower-resolution version of your file, allowing you to view the contents of the file prior to downloading.

You can adjust the viewing options of your preview. The magnifying glass icons located at the top-right of the preview window will zoom in and out when clicked. The rotate icon will rotate the preview clockwise 90 degrees.

If a document contains more than one page (such as a PDF) text will appear at the top center of the preview showing which page you are on out of the total number of pages. Up and down arrows will allow you to navigate between the pages (or you can use the scroll bar on the right side of the preview).

 

Perform an Action on this File

File Actions are available in the upper-right corner of the Preview window. Clicking the "Perform an Action on this file" menu will allow you to select from a range of actions for which you have permission.

 

Comments

You can add comments to the file you're previewing two different ways. You can enter text directly in the Comment field and click Add Comment. You can also right-click on the preview image and enter text at that location. When doing this, a comment icon will appear at the position you double-clicked, indicating the comment applies to that location. Clicking the icon will open the comment thread. The thread will also appear in the Comments column on the right side of the window. See below for more info.